Virtual board communication is a method of interacting using videoconferencing and online tools. It’s becoming a popular choice for companies who are unable to get everyone together in one location for a meeting.

Whether you’re running virtual board meetings or a hybrid one, there are certain aspects you should consider to maximise productivity and engagement. Here are some important suggestions to help you get to the right place:

Make sure that everyone has access to the Internet that can handle audio and video. This will ensure that there isn’t a lagging feed of video and ensure that everyone is able to hear each other.

Next, find a platform that offers a high-quality experience. Many online meeting platforms provide free trials, so you can try them out and see if they’re suitable for your team.

Third, make sure that each participant has a high-quality webcam as well as a microphone. A poor quality video can cause missed conversations, a lack in communication, or even an awkward setting.

Choose a video conferencing application that is easy to use for all participants and includes features such as automatic screen sharing and polling in real-time. These features will help to keep the conference running smoothly and allow your participants to focus on the discussion.

Five Create a virtual meeting facilitator to ensure that everyone is involved and fully engaged. The facilitator will be able to monitor the conversation and invite participants to speak out or to clarify their viewpoint.

Make sure that all participants have ample time to prepare for the meeting. If you give them access to the meeting agenda and all the documents at least four days before, it will be much simpler for them to participate and contribute in a meaningful way.